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► Union Policy

USSU EQUALITY & DIVERSITY POLICY

1. It is the policy of USSU to promote equal opportunities for its staff and students by prohibiting all forms of discrimination, harassment and incitement to discriminate or harass.

2. The aim of this policy is to create an environment whereby students and staff are treated fairly and equally.

3. USSU is committed to providing a safe and secure environment for all its members, staff and visitors.

4. No person will be discriminated against on grounds of any of the following:

· Age

· Colour

· Ethnic and/or national origin

· Gender

· HIV Status

· Marital Status

· Nationality

· Parental status

· Physical and/or mental disability

· Political opinion

· Pregnancy

· Religion

· Sexual orientation

· Socio-economic background

· Any other irrelevant distinction

5. This policy informs employees, members and visitors of USSU of the type of behaviour that is unacceptable in our environment and also provides all user groups with a means of redress.

6. No student or group of students shall harass any person nor incite other people to discriminate or harass.

7. It is the responsibility of all students, staff and visitors of USSU to adhere to this policy, behave in a non-discriminatory manner and to help change practices and procedures that deny or limit equality of opportunity or treatment.

8. USSU will monitor and reassess its own practice and procedures to ensure that they are in no way discriminatory to or exclusive from any particular group. In particular this will include monitoring students who take part in the Unions’ recreational and democratic activities.

9. USSU will commit itself to applying disciplinary grievance procedures should any students or USSU staff contravene this policy in USSU.

10. The Trustee Board reserves the right to suspend any USSU society/sports club for producing discriminatory literature or holding a discriminatory event within the context of this or any other union policy. The Trustees may also remove publicity or cancel any USSU event or entertainment that is seen to discriminate or contravene this equal opportunities policy.

11. USSU aims to end all discrimination by taking positive action to enable disadvantaged and under represented groups to participate fully in all aspects of union activity. USSU will also campaign to raise awareness of discrimination outside of USSU.

12. Any person may complain about an alleged breach of this policy. If the complaint is against a student the complaint should be made, in writing, to the President and should give details of the name(s) of the person(s) involved together with details of the date and place at which the alleged misconduct took place, and be delivered to the President as soon as possible after the events complained of. The President will then review the complaint and act on it in accordance with the Union’s Disciplinary or Complaints Procedures as appropriate.

13. Students, Officers and users of USSU facilities who have cause to comment on an individual member of staff should contact the President (or in the President’s absence, the VP Support & Diversity) who will take up the matter with the Chief Executive. The Chief Executive will then prepare a report on the matter for the President.

14. On receipt of the Chief Executive’s report, the President should take one of three courses of action:

· To pursue the formal disciplinary action as set out elsewhere in the Union’s personnel procedures.

· To request that the Chief Executive pursues the suggestion/criticism as part of ongoing supervision.

· To pursue no further action.

In each case the outcome should be reported to the student officer/member complainant confidentially and the President and the Chief Executive should keep a record. A closed session of the Trustees should also be informed of the President’s decision.

15. If an incident happens at a USSU bar or event, the complainant should inform the duty manager for immediate action.

16. Discrimination means singling an individual or group out in a favourable or unfavourable way on the basis of irrelevant distinctions such as age, gender etc. Examples of discriminatory behaviour include:

· Derogatory language

· Obstructing or encouraging progress of an individual/group on the grounds of an irrelevant distinction such as age, gender etc.

17. Harassment refers to any action aimed at individuals or groups deemed to be unwelcome by the recipient(s). This may include:

· Offensive comments or jokes

· Unwanted physical contact

· Physical or verbal abuse

· Bullying.

The common characteristic of harassment is that the behaviour is unwanted and unreciprocated. To this end, it is not the intention of the perpetrator, but the impact on the recipient that determines what constitutes harassment.

18. Although bullying may be non-discriminatory in nature, it is a serious abuse of power involving threatened or actual physical or verbal abuse. Examples include:

· Insensitive and derogatory jokes, statements and pranks.

· Offensive comments about appearance.

· Unnecessary or unwanted physical contact.

· Displays of offensive materials and literature.

· Speculation about an individual’s private life.

· Threatened or actual violence, sexual or otherwise.

· Behaviour that creates an uncomfortable or intimidating atmosphere.

· The undermining of a persons ability to carry out their duties.

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